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Microsoft Access Part 2: Data Integrity and Advanced Forms, Queries, and Reports

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Your training and experience using Microsoft® Office Access® has given you basic database management skills, such as creating tables, designing forms and reports, and building queries. In this course, you will expand your knowledge of relational database design; promote quality input from users; improve database efficiency and promote data integrity; and implement advanced features in tables, queries, forms, and reports. Extending your knowledge of Access will result in a robust, functional database for your users.

This course is the second part of a three-course series that covers the skills needed to perform database design and development in Access 2019.

  • Microsoft® Office Access® 2019: Part 1 Focuses on the design and construction of an Access database —viewing, navigating, searching, and entering data in a database, as well as basic relational database design and creating simple tables, queries, forms, and reports.
  • Microsoft® Office Access® 2019: Part 2 (this course): Focuses on optimization of an Access database, including optimizing performance and normalizing data; data validation; usability; and advanced queries, forms, and reports.
  • Microsoft® Office Access® 2019: Part 3 Focuses on managing the database and supporting complex database designs , including import and export of data; using action queries to manage data; creating complex forms and reports; macros and Visual Basic for Applications (VBA); and tools and strategies to manage, distribute, and secure a database.

In this course, you will optimize an Access 2019 database.

You will:

  • Provide input validation features to promote the entry of quality data into a database.
  • Organize a database for efficiency and performance, and to maintain data integrity.
  • Improve the usability of Access tables.
  • Create advanced queries to join and summarize data.
  • Use advanced formatting and controls to improve form presentation.
  • Use advanced formatting and calculated fields to improve reports.


Lesson 1: Promoting Quality Data Input

Topic A: Restrict Data Input Through Field Validation

 Topic B: Restrict Data Input Through Forms and Record Validation

Lesson 2: Improving Efficiency and Data Integrity

 Topic A: Data Normalization

 Topic B: Associate Unrelated Tables

 Topic C: Enforce Referential Integrity

Lesson 3: Improving Table Usability

 Topic A: Create Lookups Within a Table

 Topic B: Work with Subdatasheets

Lesson 4: Creating Advanced Queries

 Topic A: Create Query Joins

 Topic B: Create Subqueries

 Topic C: Summarize Data

Lesson 5: Improving Form Presentation

 Topic A: Apply Conditional Formatting

 Topic B: Create Tab Pages with Subforms and Other Controls

Lesson 6: Creating Advanced Reports

Topic A: Apply Advanced Formatting to a Report

 Topic B: Add a Calculated Field to a Report

 Topic C: Control Pagination and Print Quality

 Topic D: Add a Chart to a Report

Appendix A: Mapping Course Content to Access Expert (Office 365 and Office 2019): Exam MO-500

Appendix B: Microsoft® Office Access® 2019 Common Keyboard Shortcuts


To ensure your success in this course, it is recommended you have completed Microsoft® Office Access® 2019: Part 1 or possess equivalent knowledge.

It is also suggested that you have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites. You can obtain this level of skills and knowledge by taking either of the following Logical Operations courses, or any similar courses in general Microsoft Windows skills:

  • Using Microsoft® Windows® 10
  • Microsoft® Windows® 10: Transition from Windows® 7


This course is designed for students wishing to gain intermediate-level skills or individuals whose job responsibilities include constructing relational databases and developing tables, queries, forms, and reports in Microsoft Office Access 2019.



1 Day Course

Class Dates

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